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Bylaws & Regulations.

ARTICLE I

TRUSTEES

SECTION 1. NUMBER OF MEMBERS
The Board shall consist of nine (9) members. The Club Managers and the Treasurer shall be additional non-voting members.

SECTION 2. ELECTION
At the annual meeting  in 1961, two (2) members shall be elected to serve one year, two (2) members to serve two years, and three (3) members to serve three years.  At each annual meeting thereafter sufficient trustees shall be elected for a term of three years to fill the vacancies created by retiring trustees. In any event, trustees elected in accordance herewith shall serve until their successors are elected and qualify.

SECTION 3. MEETINGS
The Board shall meet immediately following the Annual Meeting of the Corporation and at such other times as may be fixed by the Board:  provided, however that the Board may postpone any state meetings.  Four members shall constitute quorum of the Board at all meetings thereof.

SECTION 4. VACANCY
When the office of trustees becomes vacant, the Board shall have the power to fill it for the unexpired term.

SECTION 5. POWERS
The Board shall have full charge of the affairs, funds, property, management and control of the Corporation, subject only to the action of the embers.  Consistent with these regulations it may adopt by-laws or rules and enforce the same, governing the use of the property and privileges of the Corporation.  The Board on behalf of the membership may contract with outside agencies.  Such contracts where practical will have to contain hold/harmless indemnity agreements flowing to the club. The decision of the Board on any question concerning interpretation of these regulations shall be final.

 

ARTICLE II

SECTION 1. OFFICES
The Corporation shall have a governing board.  A President, Vice President, Secretary and an Assistant Treasurer will be elected from the Board Members.  Said officers shall be elected immediately preceding each annual meeting of the Corporation and shall serve a one year term.  In the event an officer s unable to fulfill his or her term of office the order of succession shall be Vice President to President, Secretary to Vice President and new secretary to be elected from the remaining Board members.

The Board may appoint an Assistant Secretary, and a Treasurer, none of whom need to be a Board member and whose duties and compensation shall be fixed by the Board.

SECTION 2. DUTIES OF THE PRESIDENT
The President shall preside at all meetings of the Corporation and of the Board, at all of which meetings he shall be entitled to vote; he  or she shall be ex officio member of all committees and shall generally perform all the duties usually incident to the office of President.

SECTION 3. VICE PRESIDENT
The Vice President, in the event of the temporary absence, resignation or removal of the President, shall perform the duties of the President.

SECTION 4.  SECRETARY
The Secretary shall give all notices, keep a;; records, books, corporate seal, papers and documents.  He or she may delegate duties to the Assistant Secretary.

SECTION 5.  TREASURER
The Treasurer shall receive all funds, deposit same in bank as designated by the Board in the name if the Corporation and shall disburse same under the direction of the Board. He shall keep the accounts, preserve all account books, render at each meeting a current statements if accounts, and at the close of the fiscal year he or she shall render a financial statement for the preceding year.  He or she shall give a bind in a surety company approved by the Board, the premiums to be paid by the Corporation, and he or she shall perform generally all the duties incident to the office.  He or she may delegate duties to the Assistant Treasurer.

SECTION 6. REMOVAL
Any officer may be removed at any time by a vote of 2/3 of the Board.  All Board members have a responsibility to attend all designated meetings.  Board members missing two consecutive meetings may be removed by a vote of 2/3 of the Board.

 

ARTICLE III

MEMBERSHIP

SECTION 1.  CLASSIFICATION
There shall be two types of memberships:

A. Regular:   375 regular family memberships with full privileges.

B. Temporary:   Limited memberships shall be made available at the discretion if the Board.  These memberships will be non-voting and will not be eligible to participate in competitive swimming or diving programs.

Persons 18 years of age or older, married or single, and meeting the other qualifications for membership as herein provided, may apply for membership.  The membership of any person extends the privileges of the Corporation to all persons of the immediate family residing in the member’s household.  This includes any unmarried children and parents of the members.

SECTION 2. RESIDENCY
Membership will be limited to the residents of Brown, Butler, Clermont, Hamilton or Warrant Counties in Ohio.

SECTION 3.  APPLICATIONS
Applications for membership shall bear the recommendation of at least two (2) Regular members and upon recommendation of the membership committee, shall be acted upon by the Board, whose proceedings shall be confidential.

SECTION  4.  SUSPENSION AND EXPULSION
The Board shall have the power by a two-thirds vote to suspend or expel a member. The President shall have the power to suspend any member from the privileges of the facilities until the next meeting of the Board, for conduct unbecoming a gentleman or prejudicial to the good order of interest of the Corporation.  The conduct of the member’s family and guests will be deemed to be the conduct of the member for the purpose of this section.

SECTION 5.  RESIGNATION
All resignations must be made in writing and shall not be accepted until all arrearages are paid.

ARTICLE IV

GENERAL MEMBERSHIP MEETINGS

SECTION 1.  ANNUAL MEETING
The Regular Annual Meeting of the membership shall be held on a Sunday of July each year at a time and place to be designated by the Board.  This meeting shall be conducted by the existing Board.

SECTION 2.  SPECIAL MEETINGS
Special meetings of the membership may be called by the President and shall be called upon the written request of 10% of the members.

SECTION 3.  NOTICE
Hours for an annual and special meetings shall be fixed by the Board and notice of the time, place and agenda of the meetings shall be addressed to each member by the Secretary at least five days prior to the date of such meeting.

SECTION 4. QUORUM
Members present in person shall constitute a quorum at all meetings of the Corporation, except as otherwise provided by law.

SECTION 5.  FISCAL YEAR
The fiscal year shall begin the first day of January and continue for the ensuing year from that day.

 

ARTICLE V

NOMINATION AND ELECTION

SECTION 1.  NOMINATING COMMITTEE
At least one month prior to the Annual Meeting of the Corporation, the President shall appoint a nominating committee of not less than three (3) members whose duty it shall be to nominate for trustees a sufficient number of persons, who are members of the corporation, to fill the vacant positions occurring in that year but in no event shall more than seven (7) persons be so nominated.  This committee shall, at least four (4) weeks before the date of the Annual Meeting, give written notice to the President of the persons nominated and he or she shall immediately bulletin the same.

SECTION 2.  ADDITIONAL NOMINATIONS TO THE BOARD
After such nominations have been bulletined, any fifteen members may make additional no9minations in writing which shall, not less than twenty (20) days before the date id the Annual meeting, be handed to the President who shall immediately bulletin the same.

SECTION 3.  COMMITTEE OF JUDGES TO THE BOARD
After such nominations have been bulletined, the President shall appoint a committee of three (3) judges, who are not members of the Board or candidates for election or members of the nominating committee, to have supervision of the election and such committee shall serve from the opening of the polls until the result has been ascertained.  The committee of judges shall notify each trustee in writing if his or her election.

  1. The Board shall prepare official ballots, upon which shall appear all names of persons nominated for trustees and any other matters to be voted upon by the members. All elections shall be by secret ballot.
  2. Voting by proxy shall be allowed on forms approved by the Board at any election of trustees; no cumulative voting shall be permitted; and each member shall be limited to one vote in any election.  A plurality of votes cast shall be sufficient to elect and in case of a tie, the judges shall decide the election by lot.
  3. Voting will be concluded and ballots will be counted seven (7) days prior to the Annual Meeting.
  4. The newly elected Board members will be announced at the Annual Meeting and shall assume their responsibilities on September 1st following the Annual Meeting.

 

ARTICLE VI

COMMITTEES

SECTION 1. STANDING COMMITTEES
There shall be four standing committees.

A. MEMBERSHIP COMMITTEE
1.  Keeps a book of names, addresses, and current membership numbers of the members, as well as the dates of admission to the membership.
2.  Mails out applications and handles any necessary correspondence with regard to assigning membership numbers, etc.

B.  BUILDING AND GROUNDS COMMITTEE
1.  Assist the Pool Manager in assessing maintenance requirements and priorities.
2. Directs efforts, as required, to specify and solicit bids for major maintenance requirements.
3. Presents to the Board if Trustees maintenance requirements, priorities, recommendations and cost for proposed areas of work.
4. Assists Manager in issuing purchase orders and supervision of major maintenance work authorized by the Board.
5. Serves as a standing member of the Five Year Planning Committee.

C.  COMPETITIVE SPORTS COMMITTEE
1.  Supervises swimming and diving programs and competitions.
2.  Coordinates the youth tennis programs.
3.  Attends and represents the club to all league functions.
4.  Provides input and makes recommendations as to the selection and remuneration of coaches.

D. FIVE YEAR PLANNING COMMITTEE
1.  Develops a three (3) to five (5) year plan for the preservation of existing facilities and capital improvements
2.  Insures that proper funds are being sent aside in a permanent Capital Improvements Account for future repairs and improvements.

SECTION 2.  ADDITIONAL COMMITTEES
The President shall appoint additional committees that the Board wish to establish.  The President shall appoint from the Board or membership a chairperson for each committee.  The chairperson shall appoint the members if the committee form the Board or general membership.

 

ARTICLE VII

MEMBERSHIP CERTIFICATIONS, DUES AND INDEBTEDNESS

SECTION 1. MEMBERSHIP CERTIFICATES, DUES AND INDEBTEDNESS
Each member will be entitled to exercising all the rights of a member if an Ohio Corporation not for profit.  A certificate of membership in the Corporation shall be issued to each member.  This certificate shall be in the form and size prescribed by the Board.  A Uniform Bond fee shall be established and shall not be increased or decreased, except by a two-thirds (2/3) vote of the members present and voting at a regular or special meeting.  A member’s interest in the Corporation shall be transferable, subject, however to the right of the trustee to approve or disapprove membership of the proposed transferee under the provisions of Article III.  The Board of trustee may, at their discretion, return to a member his or her Bond Fee for good cause shown and if funds are available.  The decision of the Board not to return a fee shall be final.

SECTION 2.  APPLICSTION FEE, INITIATION FEE, LATE DUES FEE
Application Fees, Initiation Fees, and Late Dues Fees shall be fixed by the Board and shall be in addition to the Bond fee.  These additional fees shall be deposited in a permanent Capital Improvements account and shall be non refundable unless action is taken by a two-thirds vote of the Board.

SECTION 3.  DUES
The annual dues of members shall be fixed by the Board, but in no event will it be greater than is necessary to operate the Corporation on a sound financial basis, including capital preservation.

SECTION 4.  DELINQUENTS
When the dues or other indebtedness of a member shall remain unpaid for more than one month, the Membership Chairperson shall call such delinquency to the attention of the Board.  The Board may then direct the Membership Chairperson to refuse the use of the facilities of the Corporation to such delinquent member forthwith without notice until such indebtedness is paid or to require payment in advance for the use of such facilities. In case the delinquent member fails to pay indebtedness within a reasonable period of time, (such period to be determined by the Board in their sole discretion) his or her membership may be forfeited by a vote of two-thirds (2/3) of the Board but the member may be re-elected within three (3) months of such forfeit without payment of the initiation fee if all indebtedness to the pool has been paid.

 

ARTICLE VIII

VISITORS

SECTION 1. POWER OF THE BOARD
The Board shall have the power to establish rules governing admittance of visitors consistent with the best interest of the Corporation.

SECTION 2.  RESPONSIBILITY
In the event visitors are admitted to the facilities of the Corporation, the member introducing the visitor shall be at least eighteen (18) years old and shall be held responsible for all financial obligations to the Corporation as well as conduct on the premises; provided however, that such responsibility may be terminated by notice, in writing, signed by the member, in which case the member shall only be liable for obligations recreated up to the time of receipt of notice.  In the event that a member under the age of eighteen (18) wishes to bring a visitor, the parents or legal guardian must provide written or verbal to the pool manager prior to their admission.  The sponsoring member shall be held responsible for all financial obligations to the Corporation as well as conduct on the premises.

 

ARTICLE IX

ORGANIC REGULATIONS

SECTION 1. PROHIBITED ACTIVITIES
The facilities of the Corporation shall not be used for political purposes nor shall any subscription paper for private purposes be circulated or any article exhibited for sale at the premises, except by the Corporation itself.

SECTION 2. SEAL
The seal of the Corporation shall be in such form as the Board may designate and approve.

 

ARTICLE X

AMENDMENTS

SECTION 1.  AMENDMENT TO REGULATIONS
Amendments to these regulations may be made by the assent thereto in writing of two thirds (2/3) of the members of the Corporation or by a majority of members present at the meeting held fir that purpose, notice of which has been given by the President personally to each member or by the publication in some newspaper for general circulations in Brown, Butler, Clermont, Hamilton and Warren Counties in Ohio.

 

ARTICLE XI

ORDER OF BUSINESS

SECTION 1.
The order of business at all meetings, both of the members and of the Trustees shall be:

1.  Reading of minutes                       4.  Old Business-as per agenda*

2.  Report of officers                           5.  New or miscellaneous business

3.  Report of committees                   6.  Election (Annual Meeting)

*Agenda to be established preceding monthly meeting.

SECTION 2.
Robert’s Rules of Order shall govern the conduct of all Board and general membership meetings.